Inserting Page Numbers into a Word Processing Document
In order to add page numbers to a document it's helpful to be familiar with "headers" and "footers" on a word-processing page. These are areas that are repeated from one page to the next without having to be retyped. Typically, a header contains the name of the document and can include items such as the author's name and/or chapter number.
Page numbers usually go in the footer, but can be placed in the header if preferred. Unlike other header/footer text, page numbers change automatically from page to page.
To insert regular page numbering, go to Insert>Page Numbers, where you will find options for placing the numbers at the top or bottom, along with choosing left, right, or center alignment. I find it easiest to accept the default of "bottom, right side" and then fine-tune these options later.
Items in a header or footer appear in light gray as you work in the body of a document. If you go to File>Print Preview, everything will appear in black, or whatever colors you have chosen. Click "Close" to return to your working view of the document.
To fine-tune your page numbering, double-clicking any of the gray numbers will change them to black while your body text changes to gray. A small "header/footer toolbar" will appear to help you with the editing. To get back into your main text, simply double-click anywhere in the body of the letter.
On the Page Numbering Toolbar The third icon from the left is for "formatting page numbers." Here you will find options for choosing numbering styles, such as 1, 2, 3, or I, II, III, or A, B, C, along with choices for the location of these characters. To change the font, size, or color of these characters use your regular Word toolbar.
The sixth icon offers options for alternating page numbers between the left and right sides, for those who will have their documents printed on both sides of a page.
A problem that often occurs with headers and footers is that they look fine on one's screen, but are partially cut off when being printed. This is because most printers can't print clear to the edges of a sheet of paper, and leave a blank area all the way around. However, the depth of this blank area varies from one printer to another.
The fix is to go to File>Page Setup>Margins and adjust the "From Edge" settings as needed. Experiment, if necessary.
Once you have established a header and a footer in a document, you may find that one or the other is not needed and try to delete it. It's much easier to delete the unwanted text and leave the footer or header in place, since they will not show up in a print-out anyway.
Page Numbering in WordPerfect is done by clicking Format>Page Numbering. Then, from the "Position" box, choose a position for the page numbers. Finally, from the "Page Numbering Format" box, choose a format for the page numbers.
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