Don Edrington's Home Page      Bio

Inserting Pictures
in a Microsoft Word Document

     Fred Clark called to say he's writing a biography with Microsoft Word, and asked how to place photographs inside the document. Well, the short answer is to click on Insert>Picture, browse to the picture's folder, and double-click the target image.
    Then you can right-click the image and choose "Format Picture," to find a number of image-editing options.

    In Word 2007/2010, clicking on Layout will display options for aligning the picture to the left, right or center of a page, along with choices for flowing text around the picture. Beyond these options, you can mouse-grab the picture and fine-tune move it around on a page. You can even resize a picture by grabbing any corner and adjusting to your liking.
    Click on any picture to see a "handle" at its top that can be used for rotating it to any angle you like. Clicking on "Compress" will reduce the file size of a picture, which will make the size of your Word file smaller -- but which may noticeably diminish the quality of the picture.
    In pre-2007/2010 versions of Word, the above options work better if the picture is first enclosed in a Text Box." Start by choosing an insertion point and clicking on Insert>Text Box.
    In Word 2000 or earlier, when you click Insert>Text Box, your cursor will change to a small cross with which you can draw a rectangle of the approximate size and shape of the graphic to be inserted. The exact shape is unimportant, since the box can be reshaped and/or moved at will.
    In Word 2002/2003, clicking Insert>Text Box will create a large "canvas" that says, "Create your drawing here." Well, drawing on this canvas would be the subject for another article. For now, clicking outside of the "canvas" will remove it and replace it with a Text Box.
    Click inside it, choose Insert>Picture and get the image. When the picture appears inside the Text Box, it may or may not fit properly. However, both the box and its picture can be resized by grabbing any edge or corner and adjusting accordingly.
    If you want to type a caption inside the box, it can be done by clicking the picture, and then clicking the "Center Alignment" button on the Word Toolbar. With the picture centered, your cursor can be placed to its upper left corner or to its lower right corner, whereupon you can begin typing.
    Typing in the upper left will push the image to the right and downward to make room for the caption. To type below the picture, click its lower right, press Enter and begin typing.
    To flow text around an enclosed picture, it's best to do the typing in the box first, followed by using the Insert>Picture steps described above.
    When using a Text Box, its border appears as a thin black line around the picture. The line can be modified by clicking on it and choosing Format>Text Box>Colors & Lines. To make the border invisible, choose No Line.

The text on this page was created with a
Google Chromebook
(purchased at
and edited with Google Drive & Google Docs.
     The site is hosted by
    © Donald Ray Edrington - All Rights Reserved
Top of Page

Mission Statement - Privacy Policy

This page is supported by advertisers who create and post ads here via Google Adsense.