Word 2007
Line & Paragraph Spacing Issues
Nancy Calvano wrote to ask why Word 2007 double-spaces her typing.
Good question.
Historically, word processors have been programmed to require
pressing ENTER twice in order to put a blank line between paragraphs (like the paragraph spacing you see on this page).
However, Microsoft (in its seemingly endless crusade to change things just
for the sake of change) has programmed Word 2007 to double-space paragraphs with just one ENTER.
The program also adds extra white space between lines within a paragraph, resulting in a document that might normally be a 4-page printout becoming a 6-page printout.
This can be fixed by clicking Paragraph under Home and changing
Spacing>After from 6 pt to 0 pt and changing Line Spacing from Multiple to Single.
However, this just fixes the current document. Keep reading...
To Make the Settings Match Older Word Versions:
Under Home click on View>Change Styles. Next click on Style Set>Word 2003. Then click Change Styles
again. Finally, click Set as Default.
Now your current and all future Word 2007 documents will have normal line
spacing and will require two ENTERs to put a blank line between paragraphs.
In Case You Do Need Special Line or Paragraph Spacing...
Some documents may require special line and/or paragraph spacing in order
to, for example, fit within some specific page margins. In Word 2007 these settings can be adjusted under Home>Paragraph.
To change line and paragraph settings in all other versions of Word click on
Format>Paragraph. Here you will be able to choose the number of points
between lines, along with the number of points that will go before and/or
after a paragraph.
Such options only affect a paragraph that is currently
highlighted or in which your cursor currently resides. To make the options
apply to a whole document click on Edit>Select All (or do Ctrl+A).
New PC: I started 2009 by buying a compact computer. Dell's Studio
Hybrid is about the size of a toaster and comes with an Intel Core 2 Duo
processor along with a slot-loaded optical drive. I chose 3GB of RAM and a
160G hard drive, but larger capacities are available.
The PC came Vista Home Basic and Microsoft Works 9 pre-installed. However, I
added such a variety of freely downloadable programs that I won't need to
install anything from a CD any time soon. Among others, I downloaded the
OpenOffice productivity suite, the Irfanview and Paint.net image-editors,
Belarc Advisor, and the indispensable Yellow Stickies program.
Speaking of Vista, I still much prefer Windows XP and got Vista only to research answers
for questions from readers who are using the lamentable operating system.
For security protection I downloaded Avira for anti-virus protection and
LavaSoft's Ad-Aware for spyware removal. Links to these free programs
can be found on my site www.pcdon.com.
Beyond all the above-mentioned freebies, one can do "cloud-computing" online with
Google Docs, which include Microsoft Office-compatible word processing,
along with Excel-compatible spreadsheet and PowerPoint-compatible presentation
applications. Go to
http://docs.google.com.
Microsoft will soon be offering "pay as you use" cloud computing, but all of Google's offerings are free.
© Donald Ray Edrington - All Rights Reserved
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